Administrative Experts – European Union Agency for Asylum (EUAA) in Greece

THIS VACANCY DOES NOT AIM TO ADDRESS CURRENTLY EXISTING NEEDS.

IT WILL BE USED IN ORDER TO CREATE A RESERVE POOL IN CASE IT WOULD BE NEEDED FOR FUTURE NEEDS.

FOR YOUR APPLICATION TO BE COMPLETE WE KINDLY ASK YOU TO FOLLOW THE BELOW-MENTIONED 2-STEP PROCESS:

1. FILL IN YOUR DETAILS >HERE<, AFTER REVIEWING THE SUB-PROFILES OF THE ADMINISTRATIVE EXPERT POSITION BELOW.

2. THEN CLICK ON THE “APPLY NOW” BUTTON ABOVE AND SUBMIT YOUR CV.

CVs need to be uploaded in English, mentioning degrees obtained, professional qualifications and relevant experience in EUROPASS Format.

Please use the same email address for both processes.

Closing date: 29th August 2022. Applications will be processed before the closing date.

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Greece. The consortium is formed by EMCS, LMW, & Konnekt. By applying for this role, you consent to share your information with the consortium partners.

Administrative Experts 

The Administrative Experts work under the coordination of the Greek authorities. The main tasks of each sub-profile are presented below. A full job description will be shared prior to taking up duties. 

1. Administrative Officer (Location: Different locations in Greece)

• Organise administrative procedures in order to ensure efficient operation;
• Facilitate the timely implementation of administrative procedures; 
• Provide support in project coordination;
• Support the collection, processing and validation of data from various sources; 
• Support the production of regular and ad-hoc reporting;
• Draft project documents, project reports, specific reports and other documents; 
• Liaise internally and externally for the organization of meetings;
• Liaise with staff and external stakeholders regarding routine procedures;
• Draft documents, templates, minutes and reports;
• Perform any other tasks in the interest of the service, relevant for the specific profile.

2. Administrative Assistant (Location: Different locations in Greece)

• Implement data entry and routine administrative procedures; 
• Keep records and manage tools and databases;
• Provide general administration and secretarial support;
• Organise, scan, file and manage documents; 
• Register incoming and outgoing correspondence;
• Provide project assistance/implementation support;
• Perform logistic arrangements, purchasing, facilities management and maintenance tasks;
• Maintain inventory and manage assets in the office;
• Maintain and manage physical and electronic archiving, as appropriate; 
• Liaise with staff and external stakeholders regarding routine procedures;
• Draft documents, templates, minutes and reports;
• Perform any other tasks in the interest of the service, relevant for the specific profile.

Skill-sets and Requirements

• Sound demonstrated previous experience in relevant tasks will be an advantage;   
• Fluency in Greek and in English (oral and written); 
• Computer literacy, including MS Office applications (Word, Excel), use of internet and web-based applications;
• Very good intercultural/interdisciplinary communication skills; 
• Strong organisational, time management and planning skills;
• Ability to work in a multicultural environment and under pressure. 

Education & Experience

• For Administrative Officer position: A University degree is required, whilst a post-graduate degree will be an advantage
• For Administrative Assistant position: A University degree will be preferred and advantageous

Πηγή : https://www.konnekt.com/jobs/operations-jobs/administrative-experts/28762