Executive Assistant – HILL International

Executive Assistant

to the Managing Director Greece / Area Manager AAM SEE

At HILL International we support extraordinary companies, providing our premium HR Consulting Services and inspiring people, to more than 22 countries in CEE!

On behalf of our client, a leading multinational company, we are looking for a highly competent Executive Assistant to support the Managing Director Greece/ Area Manager AAM SEE in the execution of a wide variety of his tasks.

Key responsibilities, including but no limited to:

• Liaising and cooperating with external (authorities, suppliers) and internal stakeholders in various tasks, projects
• Taking care of the smooth operation of the Greece office (suppliers, office facilities, landlord etc)
• Organizing meetings, travels, travel expenses
• Handling Invoices and Payments of local Legal Entity
• Planning, Organizing and managing events, workshops, internal meetings
• Managing Budgets and special Projects
• Writing meeting minutes, reports, executive summaries
• Preparing Presentations and act as a facilitator for meetings. Follow up and monitor Actions/To-Do’s
• Supporting the organization in HR processes and systems

Qualifications:

• Three to five years’ prior experience in supporting a senior executive or team
• Further business and operational processes experience is considered as additional asset
• Knowledge of office management systems and procedures
• Excellent verbal and written communication skills
• Excellent organization and time-management skills
• Ability to multitask, prioritize daily workload and meet deadlines
• High degree of discretion and confidentiality
• Integrity, pro-activeness and self-initiative, team player
• University degree in Business/Finance/HR/Social studies or other related field
• English in Proficient level is required. Other language would be an additional asset
• Excellent MS Office, familiar with ERP and ability to learn new digital tools