Human Resource and Administration Coordinator, Greece – HIAS

Department:      HIAS Greece

Location:             , Athens

POSITION SUMMARY

HIAS Greece seeks to recruit a Human Resources (HR) and Administration Coordinator who will be responsible for performing a wide range of HR duties including, but not limited to, the following functional areas; recruitment, records keeping, workforce and payroll software administration, compensation and benefits and management of employee relations. The incumbent will also ensure that all administrative processes are functioning efficiently across the country office and that there is good alignment with established operating policies, procedures, and standards.  The position is managed by Country Director, HIAS Greece but also works in close cooperation with HIAS’ Head Quarters- Human Resources (HQ-HR).

The HR Coordinator will support a variety of HR projects and initiatives and must have the highest standards of integrity and discretion, as they will be responsible for the management of sensitive and confidential data. This position will be the first point of contact for HR related issues or inquiries; therefore, the incumbent will be required to manage HR functions in a professional, efficient, and timely manner.

ESSENTIAL FUNCTIONS

    Human Resource Functions

    Support in human resource planning in line with the organizational strategy

    Work with senior management and HQ Human Resources Department to develop, refine human resources policies in line with Greece’s labor laws

    Monitor the implementation of policies: Ensure all staff understand applicable HR policies and procedures, be proactive in providing refresher education to staff on the policies.

    Coordinate HIAS’ recruitment and selection policies and procedures.

                      -Develop job advertisements in alignment with HIAS’ Greece job grade structure

                     -Support hiring managers with shortlisting and developing tests and interviewing candidates

                     -Involved in all background and reference screening of new staff

    Coordinate all disciplinary issues alongside any grievances with fairness and in accordance with provisions of HIAS policies and Greece’s Labor laws. 

    Support the management, processing and updating of payroll

    Support implementation of compensation strategies and/or salary review, salary benchmarking exercises.

    Support the implementation of performance evaluation exercises, train and guide the managers and staff periodically.

    Supports on then implementation, compliance and training of all HIAS Global policy and procedures and HIAS Greece policies and procedures.

    Promote and contribute to a principled, fair, creative, and transparent work culture that encourages staff openness, trust, diversity, and engagement.

    Manage Human Resource Information System: -responsible for maintaining accurate and complete employee data; updating as necessary in both the HRIS System and Payroll system

    Ensure that HIAS Greece in is compliance with local laws and regulations and stays up to date in changes of laws in regulations

    Prepare HQ-HR Monthly and Quarterly reports ensuring accuracy of the information provided.

    Assist with managing timesheets for office, ensuring timely submission, review and tracking of all leave recorded, approval and filing.

    Represent HIAS in external meetings and NGO- HR sub-working group meetings.

2) Administration Functions

    Coordinate and support administration activities in line with available Country Office resources.

    Support the management of  inventory and assets,  office equipment, supplies and reconciliation of Register with Financial records

    Supervise support staff and ensure thorough cleanliness of all HIAS offices and field offices throughout work hours

    Participate and support in sourcing for new office space, setting up of the offices in events of office relocation or expansion initiatives

    Prepare and submit various administrative reports e.g., assets, office supplies management and distribution report among other management reports as needed

LANGUAGE REQUIREMENTS

    Required: Fluent in English- Speaking and Writing

    Required: Fluent in Greek- Speaking and Writing

QUALIFICATIONS REQUIREMENTS

    Undergraduate degree in Human Resource and /or Business Administration  required, Advanced Degree in the same field is welcome

    5+ years of experience in Human Resources and Administration.

    Experience working with NGOs.

    Experience and knowledge of Greek labour laws and regulations

    Applicants must have the existing permit to live and work in Greece

SKILLS REQUIREMENTS

    Integrity and Professionalism

    Accountability: Mature and responsible; ability to operate in compliance with organizational rules and regulations.

    Advanced planning and time management skills.

    Advanced communication and problem-solving skills

    Strong emotional intelligence and excellent interpersonal skills.

    Detail-oriented, independent, and reliable.

    Strong cross-cultural skills.

    Ability to manage/maintain high levels of confidentiality

DISCLAIMER

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, skills required or permanent location. Location is subject to change based on programmatic needs. Flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced, changing work environment with many crucial deadlines. All team members may be required to perform duties outside of their normal work hours of responsibilities as needed.

HIRING PROCESS

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a Human Resources staff person.

Step 3: Interview with the hiring manager.

Step 4: Interview with a panel of HIAS employees.

Step 5: Reference check.

Step 6: Offer and background check.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

VISION

HIAS stands for a world in which refugees find welcome, safety and opportunity.

MISSION

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES

Welcome • Acogimiento • Hospitalité •  (Hachnasat Orchim)

We Welcome the Stranger

Justice • Justicia • Justice •  (Tzedek)

We Pursue Justice

Empathy • Empatía • Empathie • (Chesed)

We Approach our Clients with Empathy

Partnership • Compañerismo • Coopération • (Chevruta)

We Believe in Changing the World through Partnership

Courage • Coraje • Courage •  (Ometz)

We Act with Courage to Build a Better World

Resilience • Resiliencia • Résilience •  (Ruach)

We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY

HIAS is committed to a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation, or other legally protected status.

SAFEGUARDING

HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS’ Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Πηγή : https://hias.hrmdirect.com/employment/job-opening.php?req=2287494&&&nohd#job